Research Terms


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1

128 Account: A UW internal number assigned to Revenue Producing Accounts.

133 Fund Number: A UW internal number assigned to a nonfederal sponsored research project. The fund number identifies the research project within the University system. In addition, it provides the PI a number to charge against for research costs during the life of the research project.

136 Account: A UW internal number assigned to Event Accounts.  

144 Fund Number: A UW internal number assigned to a federal sponsored research project. The fund number identifies the research project w/in the University system. In addition, it provides the PI a number to charge against for research costs during the life of the research project.  

150 Account: A UW internal number assigned to Capital Exercise Accounts.

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A

Amendment: A formal document that alters an active award/agreement.

The document formally changes a research project in a technical, financial, or administrative direction. Such changes may include adding to, deleting from, or redefining the research project. The document formally changes a research project in a technical, financial, or administrative direction. Such changes may include adding to, deleting from, or redefining the research project.

Award/Agreement: A formal letter or document awarding the University a research project.

The document may require approval/signature from the University and the Funding Agency. An award/agreement may be written for a multi-year project but may also require Agency funding approval on a yearly basis. The University as well as the PI needs to be in compliance w/the Funding Agency's terms and conditions. 

Amendment: A formal document that alters an active award/agreement.

The document formally changes a research project in a technical, financial, or administrative direction. Such changes may include adding to, deleting from, or redefining the research project. The document formally changes a research project in a technical, financial, or administrative direction. Such changes may include adding to, deleting from, or redefining the research project.

Award/Agreement: A formal letter or document awarding the University a research project.

The document may require approval/signature from the University and the Funding Agency. An award/agreement may be written for a multi-year project but may also require Agency funding approval on a yearly basis. The University as well as the PI needs to be in compliance with the Funding Agency's terms and conditions.

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C

Compliance: The PI and the University perform the research project according to the terms and conditions of the award/agreement.

Confidentiality/Nondisclosure Agreement: An agreement that requires certain confidential or proprietary information be kept confidential for a set period of time (typically one to three years).

Continuation Grant/Award: This grant/award may be referred to as "continuation funding" or sometimes referred to as "incremental funding."  

Continuation Proposal: Proposal is written to request approval and financial support from the Funding Agency for the second, third, or fourth year (etc) of a multi-year grant/contract.

Proposals submitted for a continuation year do not compete for funding w/other or new proposals during the review process at the Funding Agency. Continuation proposals are based on their own merit for continuation approval and financial support of the research project.

Contract: An agreement between the University and the Funding Agency for a specific research project.

The Funding Agency financially supports the research project at the University. The research results are for the direct benefit or use of the Funding Agency. Due to the nature of this type of research agreement, the Agency's terms and conditions can tend to be somewhat restrictive. 

Contract Officer: An individual at the Funding Agency within the Contracts Office who has the authority to approve and sign, administer, and/or terminate contracts/agreements for the Agency.  

Cooperative Agreement: A document used to enter into the same type of relationship as a grant, however, the Funding Agency is expected to have substantial involvement with the project.  

Cost-Reimbursable Agreement: An agreement whereby the Agency will fund a research project and reimburse the University for actual costs charged to the project.

Cost-Sharing: University agrees to provide partial support toward the research project.

The University will contribute a percentage of the salary of a researcher while he/she is working on the research project w/o charge to the Funding Agency. This portion of time or level of effort will be verified by the PI of the research project through the University's PAR system.

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E

Electronic Proposal Submission: Various Funding Agencies require proposal submission via electronic means.

Even though electronic proposal submission is a paperless submission to the Funding Agency, it is necessary that the PIs coordinate their electronic proposal submissions w/the Dean's Office of Research Services for final submission to the Agency. The Dean's Office or RSP, in some cases, will submit the University-approved electronic proposal to the Agency.

Electronic Research Administration (ERA): Various Funding Agencies require administrative aspects of the award/grant to be submitted/transmitted to the Funding Agency via electronic means, either web-based or e-mail. It is necessary to coordinate these research functions w/the Dean's Office of Research Services.

Some examples include: proposal submission, technical reporting, no-cost extension request, or project transfer when a PI transfers to another Institution.

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F

Federal Acquisition Regulations (FAR): Primary document of federal agency compliance regulations.

FAR clauses may be contained in an agreement from the federal government or from a non-federal funding source subcontracting to the UW from their federal prime source. 

Federal Demonstration Partnership (FDP): A cooperative initiative among some of the federal agencies and select institutional recipients of federal funds. FDP was established to increase research productivity by streamlining the administrative process and minimizing the administrative burden on PIs. [Link]

Some of the benefits include: ninety-day pre-award spending authority, institutionally approved no-cost extensions up to one additional year, and automatic carryover of unobligated funds from one budget period to the next. It is important to note, however, that federal agencies that provide FDP initiatives, retain the right to override certain FDP general conditions w/in agency specific requirements.  

Fellowship Award: A document that appoints a graduate student a position granting him/her a stipend as well as providing tuition costs. This award allows the student to advanced study/research in his/her field of study.
Fixed Price Agreement: A document whereby the Agency stipulates an exact amount of funds to carry out a research project.

No additional funds will be provided to the University if needed to complete the project. On the other hand, if funds remain after completion of the project and the Funding Agency has paid the University in-full, the PI may use the funds as discretionary funds toward his/her other research projects.

Project ID in Advance of the Award: A University process that allows a PI to receive a Project ID to begin work on the research project before the University receives the official award document from the Funding Agency.

The Project ID allows pre-award spending for those projects that allow pre-award spending or fall under the Federal Demonstration Partnership (FDP).

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G

Gift: A monetary donation given to the University for general research. No terms/conditions can be associated with the donation.

Gift-In-Kind: A donation of something tangible to the University, such as a piece of equipment, artwork, books, etc. The donor should submit a letter to the University identifying the donation.  

Grant: An award made to the University to receive financial support from a Funding Agency for a specific research activity/project.

The principal purpose of this type of award is to carry out research for the good of the general public. The University as well as the PI needs to be in compliance w/the Funding Agency's terms and conditions.  

Grant Officer: An individual at the Funding Agency within the Grants Office that has the authority to approve and sign, administer, and/or terminate grants/agreements for the Agency.

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I

Incremental Funding: A commitment of funding in a series of regular additions or contributions. The term "incremental funding" is sometimes interchanged w/the term "continuation funding."

Incremental Payments: The Funding Agency makes payments to the University toward a research project in a series of regular payments or on a scheduled payment plan.  

Intellectual Property (IP): Ownership of tangible or intangible products/ideas of a research project. Such items may include patents and copyrightable materials such as computer software or multimedia works.

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M

Material Transfer Agreement (MTA): An agreement that approves of materials being transferred from one Agency/Institution to another.

Modification: A formal document that alters an active award/agreement.

The document formally changes a research project in a technical, Financial, or administrative direction. Such changes may include adding to, deleting from, or redefining the research project.

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N

Negotiations for Agreements/Contracts: Upon the University's receipt of an extramural sponsored research activity/project via contract or special agreement, Research and Sponsored Programs Office (RSP), the Dean's Office, and PI review the terms/conditions of the document. In the case any of the terms/conditions are unacceptable to the PI the University, RSP will negotiate the specific clause/s with the Funding Agency.

No-Cost Extension: A formal extension of time granted from the Agency to allow completion of the original scope of work on a research project without additional financial costs to them.  

NSF Fast Lane: Fast Lane is the electronic system used by the National Science Foundation (NSF) for their electronic research administration. See the term "electronic research administration."

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P

Principal Investigator (PI): The person responsible for an application or award revolving around a research activity/project.. The PI is the director of the research activity.

Program Manager: An individual at the Funding Agency with authority to recommend funding of a research project to its Contract Office, technically administer the project after it has been awarded, recommend termination of grants/contracts/agreements, and/or make related determinations and findings from the research.  

Proposal: A document requesting funding for a specific research activity/project.  

Purchase Order (PO): A formal document from a Funding Agency in the form of a requisition providing financial support for a research project/activity to be performed by the University.

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R

Renewal Grant/Award: A grant/award written by the Funding Agency for a new year or a multi-year research project.                                                         

Renewal Proposal: A proposal written for approval and financial support of a new year or multi-year project following the completion of a previous funded project or multi-year project. These proposals are treated as "new" proposals in the review process at the Funding Agency.  

Research and Sponsored Programs Office (RSP): RSP is part of the University's Graduate School The University's authorized institutional representative for extramural sponsored research projects and activities. [Link]

The University's central administration that is responsible for final review and approval of all research applications and awards. This office is also responsible for negotiating, accepting awards/agreements, and entering into contracts on behalf of the Board of Regents of the University of Wisconsin System.

Revised Budget: The Funding Agency or the PI may request a formal revised budget for less/more money to an existing formal proposal/agreement.

Revised Proposal: A technical updated version of a formal proposal that was previously submitted to a Funding Agency.

A revised proposal generally tends to contain a revised budget due to the increase/decrease of the original scope of work.

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S

Scope of Work: description of the objectives, goals, and desired outcome of the project. A clear, concise, and well-supported statement of proposed research needs to be addressed and discussed in the proposal. It is necessary to identify all objectives related to the goals to be reached and the methods to be employed to achieve the stated objectives.

Solicited Proposal: PI writes a proposal in response to a Funding Agency's specific request or announcement.

Subcontract: A contract whereby the prime holder of an existing research agreement (i.e. contract, grant) issues a portion of their prime agreement to an organization, company or individual with a high level of expertise to perform research on a specific or specialized portion of the prime agreement.

Supplemental Award: The Funding Agency provides additional funding to an existing time period on an existing award/agreement.  

Supplemental Proposal: Proposal is written to request additional funding within an existing time period to an existing award/agreement.

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T

Technical Monitor: An individual at the Funding Agency with authority to recommend funding of a research project to its Contract Office, technically administer the project after it has been awarded, recommend termination of grants/ contracts/agreements, and/or make related determinations and finding from the research.

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U

Unrestricted Grant: An award w ith financial support given to the University for a specific research project without any restrictions or terms/conditions.

Unsolicited Proposal: A proposal written by a PI requesting Funding Agency approval for his/her specific research activity/project.

This type of proposal is not written in response to any specific request or announcement from a Funding Agency.

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W

White Paper: A paper written to a Funding Agency that represents a PI's thoughts and interests in a particular research topic.

White papers are submitted to generate a Funding Agency's interest in the PI's research topic.  

Wisconsin Alumni Research Foundation (WARF): An independent and non-profit corporation organized in 1925 by the University alumni and faculty to assist the University community with technology transfer. [Link]

WARF's mission is to support the University through a program of grants to the Graduate School and to assist University faculty, students, and staff in protecting as well as commercially marketing their intellectual property.