NIH Due Dates


Prior Agreement Required for $500,000+ Direct CostsNew Investigator R01 Applications
Modified Submission Policy for Appointed NIH Study Section Members | Holidays/WeekendLate Applications
Weather/Other DisastersSubmission Policies (Electronic Applications)
Submission Policies (Paper Applications) | Additional Info | NIH Application Due Dates Table


Prior Agreement Required for $500,000+ Direct Costs

For applications requesting $500,000 or more direct costs for any year, applicants must seek agreement to accept assignment from Institute/Center staff at least 6 weeks prior to the anticipated submission of any application. See NIH Guide Notice dated October 16, 2001. This policy does not apply to applications submitted in response to RFAs or in response to other Announcements that include specific budgetary limits.


New Investigator R01 Applications

See NOT-OD-12-001 for special conditions and due dates for new investigator resubmission applications submitted for consecutive review cycles. Note this applies only to new investigator R01s submitted for standard receipt dates and reviewed in recurring study sections in CSR.


Modified Submission Policy for Appointed NIH Study Section Members

An alternate submission policy for R01, R21, and R34 applications submitted with appointed members of chartered standing NIH study sections as PD/PIs is available for applications that would normally be received on standard submission dates (not special receipt dates).  See NIH Guide Notice dated January 4, 2008 – Modified Application Submission, Referral and Review for Appointed NIH Study Section Members.


Holidays/Weekend

When a standard postmark/submission date falls on a weekend or Federal holiday, the application deadline is automatically extended to the next business day. If the submission deadline shifts beyond the expiration date of the FOA, applicants submitting electronically may receive a warning message from Grants.gov. This warning will not keep your application from processing through Grants.gov. As always, applicants should check the eRA Commons to view their application and to ensure they have addressed any errors or warnings (areas of possible non-compliance with NIH business rules) identified by NIH systems. Remember, if you can’t view your application in the eRA Commons, we can’t review it!


Late Applications

Permission is not granted in advance for submission of a late application. Late applications are accepted only in extenuating circumstances. If an application is submitted late, a cover letter explaining the reasons for the delay must be included with the signed, completed application. Late applications are evaluated on an individual basis considering the reasons provided. Contacting the Division of Receipt and Referral in advance will not influence the acceptance of a late application. See NIH Guide Notice dated January 4, 2008 - NIH Policy on Late Submission of Grant Applications.


Weather/Other Disasters

In case of severe weather or other disasters that result in the closure of institutions, NIH will often issue a notice in the NIH Guide for Grants and Contracts.  These Notices routinely state that NIH understands the problems caused by the closures and that it is reasonable for applications to have an extension of time for the number of days the institution is closed; the reason for the delay must be documented in a cover letter.  Even if NIH does not issue such a Notice, the practice will apply for such institutional closings.


Submission Policies (Electronic Applications)

On Time Submission

Electronic grant applications must be successfully received by Grants.gov no later than 5:00 p.m. local time (of the applicant institution/organization) in order to be considered “on time.”


Submission Policies (Paper Applications)

Mailing

  • Mailing Labels [Word] [PDF]
  • Send all applications and other deliveries to the Center for Scientific Review via courier or the USPS 
  • Applications  may not be delivered by individuals. See NIH Guide Notice dated April 22, 2003
  • The ZIP code used for courier deliveries is different from the one used for the United States Postal Service (USPS). See NIH Guide Notice dated April 22, 2003. 
  • Proof of Mailing consists of either:
  1. Legibly dated U.S. Postal Service postmark, or
  2. Dated receipt from a commercial carrier or the USPS
  • Private metered postmarks are not acceptable 

Dates

Standard Postmark/Submission Dates ("send by")

  • Includes the following applications submitted for the dates listed in the Paper Applications - PHS398 table
  1. Investigator-Initiated Applications (not in response to a particular announcement)
  2. Program Announcements (PAs) 
  • On time if the application is postmarked/courier-dated by the date listed in the Paper Applications - PHS398 table above 

Special Receipt Dates ("arrive by")

  • Includes the following applications in response to announcements with unique receipt dates specified in the announcement: 
    • Requests for Applications (RFAs)
    • Program Announcements with special Referral guidelines (PARs).
  • On time if the application is either: 
  1. Received by ("arrived by") the specified date, or
  2. Received after the specified date if it has a legible proof-of-mailing dated not later than one week prior to the specified date. NOTE: If the announcement indicates resubmissions/renewals/revisions are allowed, then these are made on the special receipt dates, not the Standard Receipt Dates.

Additional Info