Forms & Documents

Below is a list of helpful forms for proposal and budget development. Please navigate through the list for helpful links. 

Effort Change Template

Please use the Effort Change Template for guidance on changing effort on a project or award. These forms can be routed through your Dean's office and then sent to the agency for processing.

Intent to Establish Consortium

The Statement of Intent to Establish a Consortium is applicable when one institution intends to pass along money to another institution in the form of a subaward.

NIH Modular Spreadsheet

Please use the NIH Modular Spreadsheet for NIH Modular budgets. Modular budgets are applicable to certain research grant applications requisitions $250,000 or less per year in direct costs. Modular budgets are simplified and a detailed justification is not required for submission. Modules are determined in $25,000 increments. There maybe in a request for an addition $250,000 in certain circumstances.  The NIH Modular Spreadsheet Instructions are also available.

Budget Justification Template

​Please use the R&R Budget Justification for budgets of more than $250,000 in annual direct costs.  Please use the Modular Budget Justification template for NIH Modular budgets.

No-Cost Extention

​Please use the No-Cost Extension form to request No-Cost Extensions. These forms will be routed using WISPER to the appropriate parties at time of completion. Please give your Dean's office and RSP 90 days before the end of the award for processing and approval.

UW Standard Budget Spreadsheet

​Please use the UW Standard Budget Spreadsheet for detailed budget requests. A UW Standard Budget Spreadsheet Instruction page is also available.

PHS Assignment Request Form

​The PHS Assignment Request Form may be used to communicate specific application assignment and review requests to the Division of Receipt and Referral (DRR) and to Scientific Review Officers (SROs) for NIH grants.

Proposal Checklists

These checklists provide a list of needed information, required documents, and potentially required documents for different types of proposals.

Subaward Budget Forms

These budget forms may be utilized by institutions receiving a subaward.  The R&R budget form may be used for budgets of more than $250,000 in annual direct costs.  The PHS 398 Modular Budget form may be used for requests of up to $250,000 average annual direct costs in $25,000 modules.

Additional Forms

CALS Research Division All Forms & Documents page has an extensive list of forms and documents. The forms and documents listed above are the ones more commonly used.